How RecruitWell Uses AI Screening to Hire 10x Faster in Physician Staffing

RecruitWell is a physician staffing firm that Staffing Industry Analysts (SIA) named one of the Fastest-Growing Staffing Firms of 2025. Its placements depend on reaching physicians early, and as the firm grew, manual outreach and screening introduced delays, inconsistencies and missed opportunities, even with Bullhorn and TextUs in place. With Asendia handling SMS outreach and the first-round phone screen, RecruitWell has cut hiring time by 10x and can work significantly more leads without adding staff.

What changed for RecruitWell

• 10x faster hiring.
• 95% improvement in candidate quality.
• Significantly more leads processed without increasing staff, while enriching RecruitWell’s Bullhorn data.

Why physician staffing is a race to the first conversation

When we first met RecruitWell’s leaders, Michael, Christopher and Anthony, they described the market plainly: in healthcare, the best clinicians are always in motion, and if you don’t reach them early, with an exceptional experience, you don’t reach them at all.

RecruitWell’s results depended on finding physicians quickly, engaging them fast, screening them consistently and passing qualified leads to recruiters. Those steps were largely manual. As the firm scaled, that meant slower outreach, uneven screening and missed opportunities with physicians who weren’t reached in time. RecruitWell’s view is that in healthcare, timing and trust are everything, and it took an openly AI-forward approach as a result. SIA’s research points the same way: firms that deploy AI across sourcing, credentialing and candidate engagement are seeing gains in fill rates and clinician satisfaction.

How outreach, screening and handoff work now

Asendia and RecruitWell tested workflows and outreach strategies together to find the best way to reach physicians when their interest is highest, often before they are on the broader market.

When a physician shows interest, Asendia sends a personalized SMS that responds to that intent. It then runs a consistent, in-depth first-round phone screen, available 24/7. Each call produces a structured assessment report for the recruiter, and the data flows back into Bullhorn, which supports compliance. Recruiters receive qualified leads with that context and spend their time on the conversations that need a person. For physicians, the result is a smoother, more considered experience from the first message through placement.

Michael, Managing Partner at RecruitWell:

We’ve thoroughly enjoyed partnering with Asendia AI as they collaborate with RecruitWell to implement AI-driven solutions designed to optimize our workflows and processes, driving growth and improving both client and provider placements.

Expansion into Colorado

RecruitWell is expanding into Colorado heading into 2026, and Asendia’s outreach and screening workflow is part of that growth.

Ready to transform your hiring strategy? Schedule a Demo with our founders today!: https://asendia.ai/talk-to-founders